The deadline for Registration and Hotel Reservation:
Friday, November 30, 2018 (JST) The deadline for Payment: Within 1 month after making reservation and no later than Friday, November 30, 2018 (JST)
[Cancellation/Refund Policy]✽ You may be charged a fee depending on when you cancel your reservation. The following table lists the relevant fees and dates.
✽ “Cancellation date” is the date we, Nippon Travel Agency, receive your cancellation notice. If you send us your notice while our office is closed, it will be received on the next business day.
# Hotel cancellation policy
| Cancellation Date | Cancellation Fee |
| 8 days or more prior to the check-in date | No charge |
| 7 - 4 days prior to the check-in date | 10% of the total room charge |
| 3 - 2 days prior to the check-in date | 20% of the total room charge |
| 1 day prior to the check-in date | 40% of the total room charge |
| On the check-in date | 50% of the total room charge |
| Cancellation without notice or No show | 100% x night(s) of no show room charge |
# Participation fee cancellation policy No cancellation charge apply for this fee, so full refund will be made later for your cancellation.
# Lunch cancellation policy Once you made lunch booking and completed the payment, no cancellation will be accepted, so No refund will be made for your lunch cancellation.
# Welcome reception cancellation policy
| Cancellation Date | Cancellation Fee |
| 8 days or more prior to the date of the reception | No charge |
| 7 - 4 days prior to the date of the reception | 10% of the reception charge |
| 3 - 2 days prior to the date of the reception | 20% of the reception charge |
| 1 day prior to the date of the reception | 40% of the reception charge |
| On the date of the reception | 100% of the reception charge |
| Cancellation without notice or No show | 100% of the reception charge |