news_topics

Greetings,

We, Nippon Travel Agency (NTA) West Japan MICE Sales Division , welcome all the participants to The 30th Annual Scientific Meeting of the Japan Epidemiological Association, which will be held at Kyoto University Clock Tower Centennial Hall from Thursday, February 20 to Saturday, February 22, 2020. We are the official travel agent for this meeting. We hope your travel will be meaningful and enjoyable.
Nippon Travel Agency Co, LTD. West Japan MICE Sales Division

[ What's New ]
We started accepting the orders of Registration, Seminar and Banquet. (August 1, 2019)

How to Get your User ID / Password

1. Click [NEW USER] in the upper left corner of the screen and read the instructions.
2. Click [LOGIN] and click [Registration for New User] on the next page.
Please review our policy for protecting your personal information. You will have to agree to our policy before proceeding. After you select "Agree," you will see the next page [Personal Information] for registering your user ID (email address), password and other details.
3. After you complete the form, you can log in with your email address and password to make online registration or application.

*All the payment is required to be settled online by the due date.
 Please note that we cannot accept your payment after the deadline.

*A confirmation slip, invoice or coupon will not be automatically sent.
*If you require an invoice or confirmation, please go to the [Payment] page and click the “View” button under “2. Billing choice for accounting purposes”.

Registration,Epidemiology Seminar and Banquet

Application & Payment Due Date:
Saturday, November 30, 2019 23:59 JST (UTC+9)

CategoryEarly
(August 1, 2019
-November 30, 2019)
Onsite
(February 20, 2020
-February 22, 2020)
MemberJPY 10,000JPY 12,000
Non-MemberJPY 12,000JPY 15,000
StudentsJPY 4,000JPY 5,000
SeminarJPY 4,000JPY 4,000
BanquetJPY 8,000JPY 8,000
Journal(Only Onsite)JPY 2,000

* When you make your registration as a member, please confirm if you have paid the annual membership fee. You can confirm your payment status on the members-only website.
For the students who signed up in 2019, the annual membership fee of 2019 is free, but the registration fee is required. 
If you have any questions about the annual membership fee, please contact "Japan Epidemiological Association." ( jea@jeaweb.jp)

* Students are required to show their student identification cards.
If you are going to register your name as a student here, please send us the copy of your identification by Email or Fax.
Please write the name of the conference and your name clearly on your Email or Fax.
E-mail: jea30@nta.co.jp  FAX: +81-6-6342-0214 

[Epidemiology Seminars]
Date: Thursday, February 20, 2020
Time: 13:00 - 16:00 JST (UTC+9)
Venue: Clock Tower Centennial Hall 1F Centennial Hall
* Your early application is recommended since the number of the seats is limited.
* We will stop accepting applications once the limit is reached.
In that case, the onsite registration is non-acceptable.
* We cannot waitlist you for this application.
* If you are going to participate in the seminar without participating the meeting, please select "No application" in the Category box and "Application" in the Epidemiology seminar box.

[Banquet]
Date: Friday, February 21, 2020
Time: 18:30 - 20:30 JST (UTC+9)
Venue: Clock Tower Centennial Hall 2F International Conference Halls
* Your early application is recommended since the number of the seats is limited.
* We will stop accepting applications once the limit is reached.
In that case, the onsite registration is non-acceptable.
* We cannot waitlist you for this application.

[Journal]
JPY 2,000 / book (including tax)
* 1 Journal is included in the registration fee.
* If you would like to purchase additional Journal, please contact the secretariat.
Please write the name of the conference and your name clearly on your Email or Fax.
E-mail: jea30@nta.co.jp  FAX: +81-6-6342-0214

[Caution]
* We cannot refund you the online registration fee and the participation fee for the seminar and the banquet after you complete the payment.
* Your registration will be invalid if your payment has not been completed by the due date.
In that case, please make a registration on-site.
* If your registration gets to be invalid because of the incompletion of your payment, your application for the seminar and the banquet will be invalid as well.

Hotel Reservation

Application & Payment Due Date: Wednesday, February 5, 2020 23:59 JST (UTC+9)
* To make a reservation, please click [Accommodations] on the left of the screen.
* Your reservation can be changed/cancelled online prior to the due date.
(After the due date, please send us your notice by email or fax.)
* The rates are including breakfast, service charge and tax.
* Please give your name at the front desk when you check-in. (We will not send you a voucher.)
* If you have smoking preferences or special requests, please write them in the "Comments" box. (We cannot guarantee that all requests can be approved.).
* There is no wait-list.

[Cancellation/Refund Policy]
* You may be charged a fee depending on when you cancel your reservation. The following table lists the relevant fees and dates.
* “Cancellation date” is the date we, Nippon Travel Agency, receive your cancellation notice. If you send us your notice while our office is closed, it will be received on the next business day.

Cancellation DateCancellation Fee
8 days or more prior to the check-in dateNo charge
7 - 4 days prior to the check-in date10% of the first night's room charge
3 - 2 days prior to the check-in date20% of the first night's room charge
1 day prior to the check-in date30% of the first night's room charge
On the check-in date 50% of the first night's room charge
Cancellation without notice or No show 100% x night(s) of no show room charge

Contact

Nippon Travel Agency Co., Ltd.
West Japan MICE Sales Division
Osaka Ekimae No.4 Bldg. 5F
1-11-4 Umeda, Kita-ku, Osaka, 530-0001, JAPAN
FAX: +81-6-6342-0232
E-mail: kansai_gakkai@nta.co.jp
In charge: Keyaki (Ms.) / Moroda (Mr.)
Office Hours: Mon-Fri 9:45-17:45 Japan Time
*Closed on Japanese public holidays.