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Application for the seminar


has been closed.


*If you need to revise the registered information, please log-in your account and change the information.

Registration is open(Until Oct. 18 (Fri), 23:59 (JST))

【To Japanese participants 】
日本国内から参加希望の方は、画面左上(“あいうJapanese”と記載された黒いアイコン)で言語を日本語に切り替えて手続を行ってください。

【To those who need application for a VISA for entering Japan】
If you need to apply for a visa, we recommend that you register for the conference and send the necessary documents to the VISA Application desk 2 months before the conference.

Outline

Dates : November 25th - 27th, 2019

Venue : Hotel Metropolitan Edmont Tokyo
      3-10-8 Iidabashi, Chiyoda-ku, Tokyo 102-8130
      TEL : +81-3-3237-1111

Organizers: National Archives of Japan (NAJ), EASTICA

Theme: Archives Today and Tomorrow:
      Prospering as a Diversity of Records Dramatically Increase

Simultaneous interpretation between Japanese and English will be available for all sessions.

Registration Fee

JPY16,500

How to register

*You will receive a confirmation e-mail after each of these first two steps.

Step 1 - Click "LOGIN" button in the menu on left side to create
     your personal account in the system.
     *Once you have an account - Login with your e-mail address and password.
     *You can make registrations as a representative of your group by one account.
     *Please note that a confirmation e-mail which will be sent to you upon
     completion of the "New Record - Input Form" does not mean the completion
     of your registration.

Step 2 - Click "Registration" button in the menu on left side to register for the conference.
     *If you want to make registrations a representative of your group, click "add
     another name" and fill up form for each applicant.
      
Step 3 - Click "Payment" button in the menu on left side and read the guidance to pay the
     registration fee. Payment should be made within a week after your registration.
     *If you will pay the registration fee by credit card, you will receive another
     confirmation e-mail upon completion of the payment.

Step 4 - "Admission ticket" will be sent by e-mail after confirmation of the payment. Print
     out and the admission ticket and present it to the Registration desk at the
     EASTICA venue.

Accommodation

Step 1 - Click "Accommodation" button in the menu on left side and make bookings.
     *Bookings are taken on a first-come-first-served basis and subject to availability.
     Please note that this website is only for bookings of Hotel Metropolitan Edomont
     Tokyo from November 25 through 27 (checkout on the 28th). Other hotels and
     dates are not available here.

Step 2 - Click "Payment" button in the menu on left side and read the guidance to pay the
     accommodation fee. The registration and the accommodation fees can be paid
     together.

Optional Tours Reservation are available through the following Website:

【CAUTION】 Cancellation and Modification (Cancellation Policy)

Click "Confirm/Change" button in the menu on left side to confirm, change, or cancel your registration.

Cancellation fees will be charged in accordance with our cancellation policy below:
(1) Registration fee
・Until October 24, registration fee (JPY 16,500) once paid will be refunded after deducting the operation charge from this amount.

・From October 25 to November 8, partial fee (JPY 10,000) will be refunded after deducting the operation charge from this amount. The conference handouts will be sent to you at a later date.

・After November 11, registration fee (JPY 16,500) once paid will not be refunded. The conference handouts will be sent to you at a later date.

(2) Accommodation fee

Period of Notice                         Cancellation fee
  ■no less than 21days prior to the departure date・・・・・・・・・・・・No charge
  ■within 8 - 20 days prior to the departure date・・・・・・・・・ ・20% of the room charge
  ■within 2- 7 days prior to the departure date・・・・・・ ・・・・・30% of the room charge
  ■on the day immediately before the departure date・・・・・ 40% of the room charge
  ■before the departure time on the departure date・・・・・・・・50% of the room charge
  ■check-in date or no cancellation notice is received・・・・・ 100% of the room charge


*This policy is applied to the time when we receive your request according to the office hours of the Registration Secretariat 2019 (from 9:45 to 17:45 on weekdays, JST).
*Your requests arriving after 17:45 on weekdays, or Saturdays, Sundays and holidays will be treated on the following business day.

To those who need application for a VISA for entering Japan

If you need to apply for a visa, we recommend that you register for the conference and send the necessary documents to the Visa Applicant desk 2 months before the conference.

Please note that it is the participants’ own responsibility to apply for a VISA
through the Japanese Embassy or Consulate in your country.

We will send you a formal invitation letter and other required documents to facilitate your application.

Visa Application Documents
Upon request the Registration Secretariat will issue an invitation letter (including invitation letter / letter of guarantee / itinerary in Japan) for visa application purposes.
Download the Questionnaire file from here and e-mail to Visa Application desk.
Visa Application desk: visa_application2@nta.co.jp
Keep in mind that the preparation of the documents takes 2 or 3 weeks.
Closing dates for issuing documents for VISA : October 11th, 2019

The cost of sending documents will be covered by the Registration Secretariat.

For sending documents necessary for each applicant, the Registration Secretariat has to confirm intent of the applicant to visit Japan and participate in EASTICA 2019.

Contact

Inquiry on Program
National Archives of Japan
3-2 Kitanomaru Koen, Chiyoda-ku,
Tokyo 102- 0091
Tel: +81-3-3214-0641 Fax: +81-3-3212-8809
E-mail: eastica2019@archives.go.jp

Registration Secretariat for EASTICA 2019
(Public Sector & Corporate Sales Department
Nippon Travel Agency Co., Ltd.)
11F, Toranomon-Marine Bldg., 3-18-19,
Toranomon, Minato-ku, Tokyo 105-0001 Japan
E-mail:eastica2019@nta.co.jp 
Tel. +81-(0)3-5402-6434 Fax. +81-(0)3-3437-3955
Office hours: 09:45-17:45
(Closed on Saturdays, Sundays and Japanese national holidays)