VISA Assistance

Non-Japanese participants wishing to enter Japan to attend The 8th Okinawa Traditional Karate Ceremony in Okinawa should possess valid passports and valid entry visas, if required. It is the responsibility of participants to ensure that they obtain a visa if required, and the passports, travel documents, and visas must be valid for travel. For information on entry requirements, please consult your nearest Japanese embassy or consulate, or visit the Ministry of Foreign Affairs website:
List of Visa Exempt Countries
Visa Application Procedure

Visa Application Procedure

The Travel Desk will prepare a letter of invitation only to those who have completed the registration with the payement. Please read the following instructions carefully.

【For IOGKF Members】
1. Please register and make the payment first. We will prepare an invitation letter only after we confirm the payment.

2. Once you make the payment, please provide us with the followings by email ※We DO NOT ACCEPT ANY LINK of your passport copy;

a) The name of Japanese Embassy/Consulate with jurisdiction over your residential area.
b) The mailing address if it is different from the registered address in your personal account.
c) A copy of passport, the page with your photo and birth date; ①Please photocopy the page with your mobile, ②save it as PDF or paste it on Word or Excel, ③save it with a password of iogkf, ④attach it to email, and ➄send it to
It is recommended to follow above steps to protect your personal information.

3. We will send you a PDF copy of the invitation letter by email while arranging the delivery of the original letter by EMS to your home address or mailing address which you have entered in your personal account. For this reason, please make sure to enter the accurate address. To check or edit your personal account information, please click "Personal Account Information" button above the "LOGOUT" button.

4. When you receive the original letter, please ensure that you have all the necessary documents by checking the homepage of the Embassy/Consulate or by calling them prior to your visit.

【For IOGKF Non-Members】
1. Please carefully read the information on how IOGKF non-members can participate in the event first, and obtain the Letter of Approval. For detailed information on the Letter of Approval, please click here.

2. Once you obtain the Letter of Approval, please register and make the payment first. We will prepare the letter upon request after our confirmation of your registration payment.

3. Please follow the same step 2 - 4 above section of [IOGKF Members].

【Important Notice】
1. Please understand that the delivery of the original letter may take weeks and that the visa process at Japanese Embassy/Consulate may also take a couple of weeks. So, please plan ahead if you need a visa.

2. We prepare the invitation letter only. If the Japanese Embassy/Consulate requests you to prepare other documents such as the Letter of Guarantee, it is your responsibility to prepare them yourself.

Should you have any questions about the invitation letter, please contact Travel Desk at