VISA Assistance

Non-Japanese participants wishing to enter Japan to attend The 8th World Budosai in Okinawa should possess valid passports and valid entry visas, if required. It is the responsibility of participants to ensure that they obtain a visa if required, and the passports, travel documents, and visas must be valid for travel. For information on entry requirements, please consult your nearest Japanese embassy or consulate, or visit the Ministry of Foreign Affairs website:

Visa Application Procedure

The Travel Desk will prepare a letter of invitation only to those who have completed the registration with the payement. Please read the following instructions carefully.

【For IOGKF Members】
1. Please register and make the payment first. We will prepare an invitation letter only after we confirm the payment.

2. Once you make the payment, please provide us with the followings by email;
a) A coopy of the passport page with your photo in PDF format or photocopy with a password; for a group of people, please send us the passport copy of the group representative only.
b) The name of Japanese Embassy/Consulate with jurisdiction over your residential area.

3. We will send you a PDF copy of the invitation letter by email while arranging the delivery of the original letter by EMS to your home address or mailing address which you have entered on the personal information page. For this reason, please make sure to enter the accurate address.

4. When you receive the original letter, please ensure that you have all the necessary documents by checking the homepage of the Embassy/Consulate or by calling them prior to your visit.

【For IOGKF Non-Members】
1. Please carefully read the information on how IOGKF non-members can participate in the event first, and obtain the Letter of Approval. For detailed information on the Letter of Approval, please click here.

2. Once you obtain the Letter of Approval, please register and make the payment first. We will prepare the letter upon request after our confirmation of your registration payment.

3. Please follow the same step 2 - 4 above section of [IOGKF Members].

【Important Notice】
1. Please understand that the delivery of the original letter may take weeks and that the visa process at Japanese Embassy/Consulate may also take a couple of weeks. So, please plan ahead if you need a visa.

2. We prepare the invitation letter only. If the Japanese Embassy/Consulate asks you to prepare other documents such as the Letter of Guarantee, it is your responsibility to prepare them yourself.

Should you have any questions about the invitation letter, please contact Travel Desk at